Friday, August 9, 2013

Gmail Tips: Saving a Message Template

Gmail Tips
How do I create a message template in Gmail for future use?

 Step 1 
To enable message templates in Gmail:

  • Click the Settings gear in your Gmail's toolbar.
  • Select Settings from the menu.
  • Go to the Labs tab.
  • Make sure Enable is selected for Canned Responses.
  • Click Save Changes
 Step 2 
To save an email for future use as a template in Gmail:
  • Make sure "Canned Responses" is enabled. (see above)
  • Compose your message in Gmail.
    • You may leave your signature in place if you want it to appear in messages sent using the template.
    • Leave both the Subject: and To: fields empty. They are not saved together with the template. (You can populate the Subject if you want to use it as your template's name)
  • At the bottom of the compose window next to the trash can, click on the little down arrow [MORE OPTIONS] and then select Canned responses.
  • Select New canned response... under Save.
  • Type the desired name for your template.
  • Click OK
When you are ready to use your template: 
  • Select COMPOSE
  • Enter your recipients and subject 
  • Click on the little arrow [MORE OPTIONS] at the bottom right of the compose window
  • Select Canned responses & then Insert the template name you just created.